V. Notice of Meetings

G-7.0303b

Public notice of the meetings of the congregation shall be given in printed and verbal form on at least two consecutive Sundays prior to the meeting.  When the meeting is called for the purpose of electing a pastor, the notice shall be given in printed and verbal form at least ten days in advance, which shall include two successive Sundays.

VI. Moderator

G-7.0306

The pastor shall moderate all meetings of the congregation.  When the church is without a pastor, the moderator appointed by the presbytery shall preside.  If it is impractical for the pastor or the moderator of the session appointed by the presbytery to preside, he or she shall invite, with the concurrence of the session, another minister member of the presbytery to preside.  When this is not expedient, and when the pastor or the moderator concur, a member of the session may be invited to preside.

VII. Secretary

G-7.0307

The clerk of session shall serve as secretary for all meetings of the congregation.  If the clerk is not present or unable to serve, the congregation shall elect a secretary.

VIII. Minutes of the Meetings

G-7.0307

The minutes of the meeting recorded by the secretary shall be attested by the moderator and the secretary, and approved by the session at its subsequent stated meeting, then posted on the bulletin board outside the church office.

IX. Quorum for Meetings

G-7.0305

The quorum of a meeting of the congregation shall be the moderator, the secretary, and twenty-five percent (25%) of the active members.  The secretary shall determine that a quorum is present.  Only active members may vote, regardless of age.  Voting by proxy will not be permitted, except under the provision of G-7.0404.

X. Incorporation

G-7.0402

In accordance with the Constitution of the Presbyterian Church (U.S.A.) and the laws of the Commonwealth of Virginia, the congregation shall cause a corporation to be formed and maintained.  Any corporate business shall ordinarily be conducted at the annual meeting of the congregation on the first Sunday in March.

By virtue of their office, active elders serving on the session shall serve as trustees (directors) of the corporation.  Powers of the corporation shall be those indicated in G-7.0402. 

XI. Nominating Committee

G-14.0201b

The congregation shall form a Nominating Committee in the following manner:

• The Nominating Committee shall be elected by the congregation at the annual November meeting.
• There shall be a minimum of five and a maximum of seven members.
• Two of the members shall be active elders designated by the session, one of whom shall serve as moderator of the committee.
• The remaining members shall be active members of the congregation and not currently serving on the session.  The session shall regularly determine appropriate means for receiving nominations for members of the committee, recognizing that nominations from the floor shall always be allowed during the congregational meeting when the Nominating Committee is elected.
• Members of the committee shall be elected annually, and no member shall serve more than three consecutive years.
• The pastor shall be a member ex officio of the committee and without vote.
• The Nominating Committee shall at the March meeting bring to the congregation nominations only for the number of positions to be filled.
• During the election of active elders, the floor shall be open for any additional nominations.
  
  << Prev - Next >>